Вакансия: Personal Assistant to the International CEO
Описание вакансии
Position: Personal Assistant
Duration: Unlimited, with 3 years target before prolongation or evolution. (6 months trial period).
Location: remote + possible relocation to Dubai after 6 months
Working hours: Full time.
RESPONSIBILITIES:
Main tasks:
- Assisting to CEO in his daily activities. (Business, Administrative and private with a 24/7 support).
- Professional translation (written and oral EN-RU)
- Schedules Management (booking, calling, meetings, visits, events, leisures, including online).
- Managing the administrative and private staff of the Principal;
- Tasks and deadlines coordination.
- Travel, Transport and Migration management support.
- Reporting (Tasks, Deadlines, Expenses for the Personal Assistant and for the other direct CEO s employees).
- Identification and management of providers/resources.
- Controlling document flow (Mail, email, invoices, additional documents).
- Preparation of docs, letters, presentations;
- Collecting, sorting and reporting analytical research/data.
- Proof-reading and formatting documents and reports.
- Transmission (Sending/Collection) of the documents and receivables.
Executive support & Advanced functions:
- Project management: Dispatching tasks and monitoring their implementation till delivery with live feed reporting. (with possible direct reports up to 8).
- Internal communication in the company. (Employees, Management)
- External communication for the company (Partners, suppliers, clients, Authorities)
- Cooperation with the board of directors, and Group and clients legal entities and teams.
CANDIDATE PROFILE:
Education: Higher
Russian native, English (Fluent). Arabic, French or Spanish would be a plus.
Experience: Work experience as personal assistant to a Principal or in administrative/support functions for at least 3-5 years.
Previous experience in a Western environment is a plus.
Ability to work in multi-cultural environment.
Skills: Managing time and priorities, communication skills: oral and written speech, with ability to quickly and clearly formulate an idea;
PC proficiency (Microsoft Windows, Office 365, with advanced level in Word, PowerPoint and particularly in Excel);
Ability to handle multiple tasks with consistency and efficiency.
Stress resistance, energy, attentiveness, diligence, proactivity;
Presentable appearance (businesslike), knowledge and ability to adopt the rules of business etiquette;
Skills in analytical work and work with a large amount of information;
Having a diploma in translation or linguist will be a plus
Key character PROBLEM SOLVER - RESULTS ORIENTED ORGANIZATIONAL SKILL RESPONSIBLE QUICK LEARNER DEDICATED ABLE TO ADAPT TO ALL TYPE OF ENVIRONMENT - HARD WORKER - CONFIDENTIAL
CONDITIONS:
- Employment: according to RF labor
- Place of work: remote + possible relocation to Dubai after 6 months
- Timeframe: Reachable by phone anytime. Remote work subject to the Principal decision in meetings anytime from 9am-7pm. Nonstandard working hours including 30 days of holidays per year.
- Salary and bonuses are discussed with successful candidate.
- A computer, a phone and sim-card are provided.
