Personal Assistant to the Board of Directors / Персональный Ассистент (удаленная работа)

Вакансия: Personal Assistant to the Board of Directors / Персональный Ассистент

Описание вакансии

Company Profile:

An international technology company operating at the forefront of digital asset infrastructure and high-performance computing. The business develops and manages advanced data infrastructure and software products serving institutional clients globally.

Position Summary:

We are seeking a highly experienced Personal Assistant to provide comprehensive, 24/7 support to members of the Board of Directors.

This is a truly international role , supporting executives located across multiple jurisdictions and time zones. The successful candidate must be comfortable operating in a global environment, managing complex cross-border schedules and remaining responsive outside standard working hours.

The role is primarily remote , with occasional international travel. Candidate location is flexible.

This position requires an individual accustomed to supporting exceptionally demanding senior principals and UHNWI, where discretion, precision and service standards are non-negotiable.

The successful candidate will be meticulous, proactive, discreet and unflappable under pressure - someone who anticipates needs, resolves issues independently and ensures nothing is overlooked.

Responsibilities:

• 24/7 full administrative and personal support to Board members across multiple time zones

• Complex international calendar management - scheduling, prioritisation, conflict prevention and last-minute adjustments

• International travel management - flights, accommodation, visas, detailed itineraries and contingency planning

• Preparation and coordination of meetings, calls and conferences - agendas, materials, participants, minute-taking and follow-ups

• Coordination and administration of legal document signatures

• Management of information inboxes and correspondence

• Expenses tracking and reimbursement administration

• Liaison with internal teams, external partners and service providers globally

• Handling sensitive and confidential information with absolute discretion

• Proactive reminders, follow-ups and resolution of ad-hoc issues

Requirements:

• Full professional fluency in English (written and spoken) is essential

• 5+ years experience as a Personal or Executive Assistant at senior international level

• Proven experience supporting UHNWI

• Demonstrated experience operating in an international, multi-time-zone environment

• Experience within a fast-paced technology or international business environment

• Exceptional organisational and time management skills

• Strong ability to multi-task across jurisdictions and priorities

• Calm under pressure with excellent problem-solving capability

• High level of discretion and confidentiality

• Strong command of MS Office and digital collaboration tools

• Able to work independently while integrating effectively with a wider team

• Detail-oriented with a zero-error mindset

This position requires flexibility, responsiveness outside standard business hours and a service-oriented approach aligned with the expectations of senior international leadership.