Business assistant (удаленная работа)
(вакансия в архиве)

Вакансия: Business assistant

Описание вакансии

• Calendar Management:
  • Coordinate and manage all appointments, meetings, and events on behalf of the executive.
  • Prioritize and schedule appointments based on importance and urgency.
  • Ensure the executive's calendar is efficiently organized and updated regularly.
• Inbox Management:
  • Monitor and manage the executive's email inbox, responding to or redirecting messages as appropriate.
  • Sort and prioritize incoming emails, highlighting urgent matters and filtering out unnecessary correspondence.
  • Draft and compose emails on behalf of the executive when necessary.
• Project Management:
  • Assist in the prioritization of projects and tasks, ensuring alignment with organizational goals and deadlines.
  • Coordinate project timelines, milestones, and deliverables.
  • Act as a liaison between the executive and project teams, facilitating communication and providing updates as needed.
• Data Input and Management:
  • Collect, analyze, and input data relevant to ongoing projects and initiatives.
  • Maintain accurate records and databases, ensuring data integrity and security.
  • Generate reports and presentations based on collected data, as requested by the executive.
• Administrative Support:
  • Provide administrative support as needed, including but not limited to filing, document preparation, and travel arrangements.
  • Handle confidential information with discretion and professionalism.
  • Anticipate the needs of the executive and proactively address them to enhance efficiency and productivity.

Qualifications:

• Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills, with the ability to interact confidently with stakeholders at all levels.
• Proficiency in calendar and inbox management tools/software (e.g., Microsoft Outlook, Google Calendar, Gmail).
• Experience with project management tools (e.g., Asana, Trello, Microsoft Project) and data entry/management software is desirable.
• Discretion and confidentiality when handling sensitive information.
• Bachelor's degree or equivalent work experience preferred.