Персональный ассистент / Бизнес ассистент / Business assistant (удаленная работа)

Вакансия: Персональный ассистент / Бизнес ассистент / Business assistant

Описание вакансии

Personal / Business assistant to VC Professional (remote / Israel)

Hello! I m Anastasia Larionova, an Investment Associate at FinSight Ventures, specializing in early-stage IT startups. I m seeking a strong personal assistant with excellent English skills to support my dynamic and fast-paced lifestyle.

About Me:

• Background: Over 10 years in analytics, strategy, investments, and entrepreneurship. Founded a women s clothing brand, NAAN @naan store.

• Experience: Worked in a corporate venture fund (machinery & cargo logistics), investing in tech startups, mentor for early-stage startups, and a lecturer on finance and personal investment.

• Education: Master s degree in Economics and Finance from ICEF at the Higher School of Economics.

• Current Location: Based in Tel Aviv, Israel, with frequent travel in Europe.

My Interests:

• Technology (Fintech, B2B SaaS, AI/ML, etc.)

• Finance and Investments

• Art, Fashion, and Style

• Surfing, Swimming, and Dancing

• Reading (non-fiction, business, biographies, art, etc.)

• Birds (have a few birds)

• Charity work

What I m Looking For:

An organized, proactive, and detail-oriented assistant who can manage my daily schedule, coordinate travel, handle correspondence, and support various mostly personal tasks. If you have a passion for technology, art, and finance, and are ready to thrive in a dynamic environment, I d love to hear from you!

Requirements:

• Excellent knowledge of Russian and English languages (higher than B2 level). Basic knowledge of Hebrew is nice to have, but not required.

• Proficiency in MS 365, Notion, Gdocs, Miro ( or readiness to learn fast how to use).

• Organizational skills and attention to detail.

• Punctuality (= meeting deadlines)

• Can-do attitude (= readiness to google / GPT if you don't know)

• The ability to find the necessary thing / person even underground.

• Conflict resolution skills, consensus building, and managing expectations.

• Structured approach.

• Experience in creating presentations.

• Experience in finding contractors, briefing and supervising them.

• You are active with a desire to achieve, learn, and execute.

• Higher education would be a plus.

Responsibilities:

The mix of tasks is very diverse. You will need to search for information, make travel arrangements, and help me organize personal and professional life: 80% personal / 20% business tasks.

• Research tasks: you should love research.

  • Conduct research on specific topics (e.g., products, new vendors, travel destinations).

  • Compile findings into a concise report.

• Assistance in organizing and planning my time & Calendar Management:

  • Schedule and confirm appointments.

  • Organize meetings and ensure all participants are informed.

  • Adjust schedule as needed based on priority changes.

• Dealing with personal correspondence

• Preparation of tables, documents, reports, presentations, and knowledge base management.

  • You should love analyzing & synthesizing information. I have a personal knowledge base. I need you to keep it in order update information & add if necessary.

• Travel Arrangements:

  • Book flights, hotels, and car services.

  • Prepare and provide itineraries.

  • Ensure all travel documents are in order.

• Task and Project Management:

  • Track daily to-do list and ensure tasks are completed on time.

  • Follow up on delegated tasks to ensure progress.

• Personal assignments & Inventory management:

  • Handle online grocery shopping, dry cleaning, and other errands.

  • Coordinate with other household staff as needed.

  • Review and order personal items that are running low. Coordinate with suppliers for restocking.

  • Work with courier services and deliveries

• Event Planning:

  • Coordinate and plan any upcoming events (e.g., business dinners, personal celebrations).

  • Handle invitations, RSVPs, and vendor coordination.

• Special Projects:

  • Assist with ad-hoc projects as they arise, providing research, coord ination, or logistical support.

Conditions:

• Salary 400-500 USD 40000 50000 RUB depends on experience & interview

• Part-time, you can combine it with your studies & freelance job, but not at the expense of tasks, we expect professional excellence.

• Remote work, time zone GMT+2 (Israel Moscow)

• Flexible work schedule.

• Training and career development.

• Probationary period 1 month