Business Assistant (удаленная работа)

Вакансия: Business Assistant

Описание вакансии

Ostrovok.ru is a travel-tech company that creates platforms for online booking of hotels, air tickets and other services for individual travelers, corporate clients and travel agencies globally.

Our brands: Ostrovok.ru, B2B.Ostrovok.ru, Ostrovok.ru Teaming. We develop projects both in Russia and abroad.

We are looking for a Business Assistant to join our Commercial Department.

What you will do:

• Manage and maintain day to day administrative responsibilities such as: calendar management, note-taking, meeting preparation and follow up, report maintenance;
• Prepare and edit correspondence, communications, presentations, and other documents;

• Coordinate and manage reminders for important tasks and deadlines, timely updating of project statuses;

• Travel Coordination: searching and booking tickets, accommodations, transfers, finding the optimal way to obtain visas and preparing necessary documents. Monitor and reconcile expense reports and budgets;
• Plan and execute team events, offsites, activities and other team related initiatives;
• Arrange and manage events, from small meetings to large conferences, including venue booking, catering, and logistics;
• Conduct research on various topics as required, providing detailed reports and summaries;
• Assist with special projects and initiatives, ensuring timely completion;
• Perform any other duties as assigned by the manager to ensure smooth operations.

What we expect from you:

• Experience in travel planning;
• Experience working on projects/tasks and conducting research;
• Proficient in Excel, PowerPoint;
• Higher education;
• Ability to structure information, analyze it, and present in an accessible format;
• Time management skills;
• The level of English proficiency is not lower than Upper-Intermediate (B2).

We offer you:

• We offer a fully flexible work schedule there s no pressure to start work at exactly 9:00 AM; what matters is achieving results and moving forward;
• Each person in our team is encouraged to choose their preferred work format. You can work fully remotely, come to the office, or choose a hybrid work model;
• We are an ambitious and supportive team who love what they do, appreciate each other, and grow together;
• The growth and development of each employee is our priority, so we have internal programs available for adaptation and training, development of soft skills and leadership abilities that are tailored individually to each employee.
• We also provide partial compensation for employees participating in external training and conferences;
• In tourism, it's difficult to grow without an excellent knowledge of English, and we support our employees' language learning goals we organize group and individual lessons, plus speaking clubs with colleagues from all over the world;
• And, of course, to encourage you to travel more, we offer corporate prices on hotels and other travel services;
• We prioritize well-being and are committed to supporting the overall health and work-life balance at Ostrovok. As part of this commitment, we provide MyTime Day Off an extra day off that is designed to give our employees the flexibility to focus on important matters, whether it s taking care of their health, mental recharge, addressing personal issues, or any other important activities.