Резюме: Executive assistant to CEO
Skillwill - The Science of Productivity Remote http://skillwill.org
Executive Assistant to Chief Operations Officer
05/2023
Prioritizing daily, weekly, and monthly schedules in line with upcoming deliverables and deadlines Sorting and handling the communication for the CEO by either responding to the communication, suggesting drafts, or routing to the CEO
Acting as a “gatekeeper” for the CEO and not letting anyone interrupt the executive unnecessarily. Handling incoming calls and taking messages.
Assisting clients with various questions and requests.
Setting appointments for the CEO and confirming them.
Managing constantly shifting calendars and impeccably communicating schedule changes to all stakeholders and external parties
Supporting other executives (Co-founder, CMO, board members) as needed, particularly with regard to travel arrangements and calendar management
Arranging travel, accommodation, car renting, seamlessly processing any visa travel requirement Assisting CEO with personal errands to free the time
«FlyingCatMarketing», Ltd. http://flyingcatmarketing.com
Executive assistant to CEO 02/2022-03/2023
Sorting and handling the communication for the CEO by either responding to the communication, suggesting drafts, or routing to the CEO.
Acting as a “gatekeeper” for the CEO and not letting anyone interrupt the executive unnecessarily. Handling incoming calls and taking messages.
Assisting clients with various questions and requests.
Setting appointments for the CEO and confirming them.
Monitoring the calendar, coloring codes appointments, and blocking times for different activities. Sending invoices and collecting money from clients.
Assisting with special events planning such as webinars and speaking engagements.
Reaching out on LinkedIn to find podcasts and speaking engagements for the CEO.
Scheduling podcast guests for the business’ own podcast.
Updating CRM regularly and monitoring activities that need to be done (Pipedrive)
Maintaining and updating the different boards in the project management software (Click Up) Answering staff requests and questions.
Editing basic information on a website.
Assisting CEO with personal errands to free the time
Keeping the CEO producing by minimizing distractions and unnecessary communications or problems. Executing special projects as assigned
Organizing team communications and plan events, both internal and off-site
«Premium Call Service», Ltd.
Executive assistant to CEO
Coordination of management activities and assistance in building business processes from business to customer service and business development. Conducting marketing and training activities. Interaction with suppliers based on the results of the sales analysis conducted by the management. Management of office work of the head, and management of a team of operators. Scheduling business meetings, conducting correspondence on behalf of the organization; receiving and redistributing incoming phone calls; providing the manager with all the necessary information upon request.
PROCTER & GAMBLE
coordinator
Team management (about 20 people). Ability to set clear tasks, achieve effective execution and accountability. Training of new employees of the company. Helping the management in ensuring cross- functional interaction with all participants in the business process. Project coordination with master data, SAP integration.
«Almaz-Holding», Ltd.
Sales Director Assistant
Personnel planning, search, selection, training and control of the staff's efficiency. Organization of workplaces for employees. Creation and maintenance of organizational culture in the company. Organization of travel for the sales director and accompaniment in trips, organization of movement, ordering air, railway tickets and taxis, hotel booking, catering and paper- work. Accompanying in protocol events.
